Administrative Assistant- Department of Psychology and Department of Criminal Justice -

REPORTS TO: Chair of the Dept. of Criminal Justice, Chair of the Dept. of Psychology & Counseling, with additional direction and oversight provided by the Dean and Administrative Coordinator of the College of Behavioral and Social Sciences.

NORMAL WORK AREA: College of Behavioral and Social Sciences Suite

PREFERRED QUALIFICATIONS

Some college
2-3 years of administrative experience, preferably in a higher education setting.

ESSENTIAL QUALIFICATIONS

High school graduate
Proficiency in various software programs such as Windows, Microsoft Office (Word, Excel, PowerPoint), Google Drive Suite Applications and Web-based programs in general
Able to communicate and relate effectively and professionally with faculty, staff, and students in an academic setting
Excellent oral and written communication skills
Excellent interpersonal skills
Attention to detail, while being able to manage a wide variety of tasks in a fast-paced environment
Well-developed organizational and administrative skills

DUTIES AND OTHER JOB-RELATED ACTIVITIES

Performs routine administrative duties including:

Provide daily on-site office coverage to assist with the needs of internal and external constituents to include faculty and student employees within the supported departments.
Process all visitors coming to the office, including assisting students and faculty daily.
Obtain mail from the mailroom and distribute it to faculty.
Process office incoming/outgoing correspondence for the Dept. Chairs.
Assist faculty with SEU systems as-needed.
Answer office telephones and handle calls accordingly.
Assist with appointment schedules for Dept. Chairs.
Scan and archive documents for the Dept. Chairs.
Type and photocopy/scan as directed by the Dept. Chairs.
Make SEU campus room reservations for the departments.
Prepare and submit purchasing card transactions and expense reports for department personnel including weekly allocations and monthly reporting of purchase card transactions.
Monitor each department’s operating budget accounts and report to the Dept. Chairs and Office of the Dean monthly.
Maintain inventory and purchase office supplies for the departments.
Place all bookstore and desk copy orders for the departments.
Work with department chairs to submit textbook adoptions to the bookstore.
Process all expense-related forms for faculty with the departments.
Use the student information systems to request information, generate reports, and research issues.
Assist Dept. Chairs in the preparation and submission of annual course schedules.
Coordinate meetings for internship coordinators, faculty, and students as needed.
Ensure minutes for department meetings are recorded accurately and distributed in a timely manner.
Assist in extra-curricular activities, such as student club activities, departmental field trips, and/or other events.
Assist faculty in booking any department-related travel arrangements (including flight, hotel, transportation, etc.).
Assist internship coordinators in preparing for training sessions.
Assist Dept. Chairs with tasks specifically related to accreditation. This may include working on such projects as:
- Assisting in the completion and submission of documents related to accreditation.
- Collecting and tabulating data for program assessment.
- Coordinating travel related to accreditation site visits.
Participate in CBSS Administrative Assistant Meetings as called by the Dean and/or Administrative Coordinator.
Complete other projects and tasks as assigned by the Administrative Coordinator.